Yale Alumni Association of the Northwest (YAANW)
Bulldogs on the Lakes 2008

DRAFT

In order to specify the expectations and responsibilities of the parties participating in this summer intern program, Bulldogs on the Lakes (BOTL) has prepared this Memo of Understanding. YOU MUST RETURN THIS SIGNED MEMO via MAIL or FAX as soon as possible, FOR YOUR ORGANIZATION TO PARTICIPATE.

Please review all sections of this form, sign it, and fax it to:

Bulldogs on the Lakes
Bill Messinger
Phone: 651-209-7670
Fax Memo of Understanding to Bill Messinger at 651-209-7675

 Program Mission

The mission of the Bulldogs on the Lakes (BOTL) program is to attract talented Yale students to settle in Minneapolis/St. Paul. BOTL will accomplish this by bringing up to 20 Yale undergraduates to Minneapolis/St. Paul each summer for high-quality internships, community introductions, mentorship, and social events.

Employer Responsibilities and Guidelines

1. EMPLOYERS will have identified within their organizations meaningful full-time work for the ten-week internship that will prove to be educational and challenging for the interns, as well as beneficial for their respective organizations. EMPLOYERS will complete the Job Description Form with this information and submit to BOTL a soon as possible for posting to the web site for student access. BOTL will not make any assertions or guarantees of STUDENT interest in posted jobs. Please prepare submissions for the web site remembering that you are marketing your position to a college audience.



2. Selection of a STUDENT is at the sole discretion of the EMPLOYER. BOTL makes no representations concerning the suitability of any STUDENT for any position.



3. EMPLOYERS will send the intern’s supervisor to a Supervisor Information Meeting conducted by BOTL to be held in April prior to the students’ arrival (specific date for meeting to be announced).



4. STUDENTS will not be employees or agents of BOTL. STUDENTS will be employees of the EMPLOYER and as such must be:
• paid by the EMPLOYER



• covered by EMPLOYER’S workers’ compensation and liability insurance



• considered “at will” employees and thus expected to meet all the standards for employment as other employees, including risk of termination for insufficient or substandard work performance.



5. The substantial majority of work required from the STUDENT will be during normal business hours (8:00 A.M. to 5:00 P.M.) on weekdays. EMPLOYERS must allow the STUDENTS to be absent from work for five specified days with no decrease in their compensation. These five days include the Memorial Day and Independence Day holidays and three other days to be announced by BOTL by June 1, 2007. The three additional days may consist of a combination of full and/or half days and will be used by BOTL for programs to introduce the STUDENTS to Minneapolis/St. Paul and the surrounding area through special forums and activities.



6. During the ten-week internship, EMPLOYERS can expect that STUDENTS will occasionally require “long lunches” to attend civic clubs, assist in presentations about Bulldogs on the Lakes and the like with no decrease in compensation. BOTL will make every effort to limit participation by individual STUDENTS so as not to remove any single STUDENT from work too often.



7. EMPLOYERS must have e-mail and must be facile enough in its use to conduct practically all hiring discussions and administrative communication concerning this internship by this means. All forms and information will be available at the web site.

BOTL Responsibilities and Guidelines

1. BOTL will have the web site up and available for STUDENT access upon the commencement of second semester, which beginning May 26.



2. BOTL will promote the Bulldogs on the Lakes program on the Yale campus and encourage STUDENTS to review the web site and apply for positions in Minneapolis/St. Paul.



3. Once the completed Commitment Letter has been submitted, awarding of and funding of a position in BOTL is at the sole discretion of BOTL and is based on the number of positions remaining.

Student Responsibilities and Guidelines

1. STUDENTS may move in to the specified dormitory beginning the Saturday of Memorial Day weekend, May 24, 2008 and they must leave no later than Sunday, August 3, following the last day of work in early August.



2. As ambassadors of Yale University and visitors to the area, STUDENTS are expected to follow the rules and guidelines of the dormitory and employer while participating in the Bulldogs program.



3. All STUDENTS will receive a minimum salary of $3,000.00. Housing and many group events will be provided to the STUDENTS at no cost to them.



4. All STUDENTS participating in the program will be housed in the same location at no charge to them.

Financial Considerations

1. All EMPLOYERS will pay directly to STUDENTS a minimum salary of $3,000.00 for the ten-week internship. Payment must be made biweekly or more frequently and must be allocated roughly equally over the ten-week period.



2. Non-Subsidized EMPLOYERS will also make a separate $1,000.00 contribution to BOTL to defray some of the STUDENTS’ housing costs. (This amounts to a total contribution of $4,000.00 per student from Non-Subsidized EMPLOYERS.Qualified Subsidized EMPLOYERS who have hired more than one intern, for any students in excess of one.)



3. The cost of housing for the ten-week internship will be paid by BOTL with some contribution toward housing costs by Non-Subsidized EMPLOYERS as stated above.



4. Subsidized employers will be reimbursed up to $500 to offset costs.

Summary of Employer Costs	Qualified Subsidized Employer	Non- Subsidized Employers
Wages paid by Employer	$2,500+	$3,000
YAANW payment to employer for wages	up to $500	$0
Housing (contribution to YAANW	$0	$1000
Total Paid by Employer to Intern and/or YAANW	$3,000	$4,000
Total Hours Worked	360 hours	360 hours

(A “Qualified Subsidized Employer is a community based non-profit or arts organization.)

Dates

1. EMPLOYERS will provide BOTL with a detailed job description for posting on the web site by January 6, 2008. Acceptance of job descriptions for posting will be at the sole discretion of BOTL. Job Description Templates must be submitted electronically via email.



2. It is very important that the intern selection process be COMPLETED (with fully executed Commitment Letters on behalf of EMPLOYERS and STUDENTS) by the beginning of Yale students’ Spring Break. EMPLOYERS will make every effort to select a STUDENT by the end of February. Failure to do so may preclude participation, as there are a limited number of positions in the program.



3. EMPLOYERS and STUDENTS must each complete the Commitment Letter and submit it to BOTL by the deadline for funding and housing considerations. It is executed electronically by the EMPLOYER from the web site and comes directly to BOTL. It is the responsibility of BOTL to forward the Commitment Letter to the STUDENT.



4. The ten-week internship will begin the Tuesday following the Memorial Day holiday, May 24, 2008, and end ten weeks later on August 3, 2008. Arrangements between EMPLOYERS and STUDENTS for a shorter term from these dates will not be considered for funding.

Timeline Summary

I understand and accept the stipulations listed above.

_____________________________________________Employer Name

_____________________________________________Signature Date

_____________________________________________Organization Title